VENDOR
333 MUSIC + ARTS FESTIVAL 2022

333 Music + Arts Festival is now accepting applications for Vendors of all kinds!

333 Music + Arts Festival is a music, camping, and art festival held in Jubilee Park, Ivanhoe, VA on June 2nd - 5th, 2022 and hosted by 333 Record Label. Please visit www.333recodlabel.biz for updates and more information regarding 333 Music + Arts Festival.

We are so happy you are interested in joining us and very excited to have you on board! In order to be considered for a coveted food vendor spot over the many submitted applications, please complete the entire application.

THEME CONCEPT:

This years 333 Fest does not have a specified theme to it. However, this leaves plenty of open room for artistic creativity and theme concepts.

VENDOR FEES:


Vendor Fees will vary based on the type of booth and space required. Be sure to inform us of your booth dimensions and recommended space required.

RULES & REGULATIONS:


Vendors must comply with all festival Rules and Regulations, including inventory management and the Sustainability Program.  Accepted Vendors are responsible for paying all sales taxes, obtaining a temporary food license, and complying with all requirements for a temporary food establishment.  Details regarding sales tax and food license requirements will be provided upon acceptance.
 

INSURANCE:


All vendors are required to have an insurance policy to participate in 333 Music + Arts Festival. Please have this information accessible upon check-in to this event as well.

PLEASE NOTE:

 

  • This event is rain or shine.

  • There is a limited amount of each booth space type, but we will do our best to accommodate requests.

  • Vendor Load-in is scheduled to begin 10am on June 2nd, 2022. You will be notified of your exact Load In schedule location of your assigned booth space.

  • Accepted Vendors are responsible for paying all sales taxes. 333 Music + Arts Festival nor any affiliated hosts or parties is not responsible for collecting taxes on any Vendor's behalf.

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(Parking may be limited so carpooling is highly encouraged)

(We do not provide camping gear and equipment)

What will you be vending?

VENDOR SPACE RENTAL FEES:

• VENDOR BOOTH SPACE RENTAL FEES •

125.00 USD | Vendor Booth Space Rental (10'- x 10'-)

175.00 USD | Vendor Booth Space Rental (20' x 20')

225.00 USD | Vendor Booth Space Rental (30' x 30')

300.00 USD | Vendor Booth Space Rental (31'+ x 31'+)

• FOOD TRUCK SPACE FEES •

250.00 USD | Food Truck Space Rental (14' Floor Plan)

285.00 USD | Food Truck Space Rental (16' Floor Plan)

325.00 USD | Food Truck Space Rental (18' Floor Plan)

375.00 USD | Food Truck Space Rental (20' Floor Plan)

425.00 USD | Food Truck Space Rental (21'+ Floor Plan)

• MOBILE FOOD KIOSK SPACE FEES •

150.00 USD | Mobile Food Kiosk Space Rental (6'-)

175.00 USD | Mobile Food Kiosk Space Rental (8')

200.00 USD | Mobile Food Kiosk Space Rental (10')

225.00 USD | Mobile Food Kiosk Space Rental (12'+)

• BIKE FOOD CART PERMIT FEES •

100.00 USD | Mobile Bike Food Carts (6')

125.00 USD | Mobile Bike Food Carts (8')

• ADDITIONAL FEES •

50.00 USD | Electric Power Access

50.00 USD | 8' Folding Table Rental

(ask us about our payment plans)

POWER:

Please note: there will NOT be an electrician onsite to modify your equipment. Please come prepared with all electrical and power connectors and adaptors necessary. Please email us if you are unsure of your power and electrical needs.

PAYMENT:

 

Once your completed application has been submitted the following steps will happen:

  • 333 Music + Arts Festival Vendor Coordinator will send an email to notify you of your application status by May 31st 2022.

  • If accepted, you will receive an email from the 333 Music + Arts Festival Vendor Coordinator and you will have until April 30th, 2022 to accept or reject the invitation.

  • Once you have accepted the invitation to vend at 333 Music + Arts Festival, you will be sent a contract to sign and request for payment.

  • Applications that are not accepted will not receive a contract nor be charged Booth Fee Deposit.

  • Booth Fees and Payment Details will be elaborated in the Vendor Contract and Agreement.

RULES & REGULATIONS:

  1. Vendor and its employees, personnel and agents, agree to abide by all instructions, information and Rules and Regulations of the 333 Music + Arts Festival.

  2. 333 Music + Arts Festival shall have sole discretion in the interpretation and enforcement of all Rules and Regulations contained herein and has the power to make such amendments thereto, and such further Rules and Regulations as it shall consider necessary for the proper conduct and success of the Event.

  3. 333 Music + Arts Festival reserves the right to decline, prohibit or expel any Vendor which, in their sole judgment, is out of keeping with the character of the Event, including but not limited to persons, display materials, printed matter, product or conduct.

  4. 333 Music + Arts Festival reserves the right to determine, in their sole discretion, the eligibility of all Booth Space applicants and individual products to be exhibited.

  5. 333 Music + Arts Festival Security and Local Law Enforcement reserve the right to conduct security searches of you and your belongings at the festival. Any items that may be used in an illegal or offensive manner will be confiscated. 

  6. Assignment of Booth Space shall be made by 333 Music + Arts Festival in their sole discretion.

  7. Location preference will be considered upon final placement.

  8. Acceptance of an applicant does not imply endorsement of Vendor's products or services, nor does rejection imply lack of merit of the same.

  9. 333 Music + Arts Festival reserves the right, in their sole discretion, to alter the exhibit hours or floor plan arrangements in any manner.

  10. Vendor shall not affix, attach, display, or distribute any magazines, books, pamphlets, promotional materials, handbills, flyers, posters, banners, signs, scrims, or any other similar materials, etc., without the prior express written consent of 333 Music + Arts Festival which shall be given or withheld at 333 Music + Arts Festival’s sole and absolute discretion.

  11. Vendor shall accept all credit cards, including American Express, for all food and beverage transactions at the Event, with no additional fees passed on to the customer including transaction fees and/or other service fees.

  12. Vendor must comply with all Fire Department and Department of Health regulations.

  13. Vendor shall not distribute or deliver, by sale or by any other method, alcohol, tobacco products, E-CIGS, vape and/or drugs, including but not limited to over-the-counter medications, supplements/vitamins, or any other similar or dissimilar products whatsoever.

  14. Vendor shall not distribute or deliver, either by sale or by any other method, any bottle, can or any product that could be implemented as a missile or projectile, or could create a hazard to the safety of any person or persons at the Venue before, during, or after the Event whatsoever.

  15. Vendor shall not possess or operate individual generators without permissions of 333 Music + Arts Festival's Vendor Coordinator.

  16. Vendor may possess and use pre-approved open-flame cooking equipment, electric broilers and/or other electric cooking equipment. Vendor may possess propane fuel to operate the cooking equipment. Any other variation of fuel and/or cooking equipment is prohibited unless otherwise approved by the 333 Music + Arts Festival Vendor Coordinator in writing prior to Event. Anyone entering with unacceptable cooking equipment or variations thereof will be prohibited from entering the Venue.

  17. Vendor shall not possess or operate electric broilers or electric cooking equipment without the prior written consent of 333 Music + Arts Festival, which shall be given or withheld at 333 Music + Arts Festival sole and absolute discretion. Unless otherwise approved by 333 Music + Arts Festival, all food Vendors must use compressed gas-fueled cooking equipment. Anyone entering with unacceptable cooking equipment or variations thereof will be prohibited from entering the Venue.

  18. Vendor shall not possess, distribute or deliver, by sale or any other method, any glass containers whatsoever.

  19. All Vendor signage, banners, or display logos must be approved in advance by 333 Music + Arts Festival Vendor Coordinator.

  20. Vendor shall not possess any animals, illegal drugs, weapons, and illegal contraband of any kind whatsoever.

  21. Vendor shall not allow any minors into the Venue at any time before, during, and after the Event without being accompanied, attended, and supervised at all times by a parent or legal guardian in the minor’s immediate proximity. Event security and the police will be notified of any minors found to be unaccompanied, unattended, and unsupervised by a parent or legal guardian.

  22. Vendor shall not operate, utilize, place or park any vehicle, display unit or storage unit (collectively and individually referred to hereinafter as a "Vehicle") in any area of the Event except the area specifically designated for the Booth Area. No Vehicles, other than those Vehicles designated by 333 Music + Arts Festival shall be permitted in the area specifically designated for the Exhibition two (2) hours before doors on opening day. During show days, Vehicle movement only permitted during Vendor restock hours, and with a festival-provided restock pass. After the Event, all Vendors must be cleared of the site by June 5th, 2022 at 6:00pm. Any Vehicle found to be in non-compliance shall be towed or otherwise removed from the Venue. Vendor shall be solely responsible for any towing, storage, and other charges associated and resulting from Vehicle removal.

  23. Vendors shall not operate, utilize, or possess any motorized vehicles including, but not limited to all-terrain vehicles, golf carts, mopeds, dirt bikes, go carts, mules, and any other similar vehicle (collectively and individually referred to hereinafter as an "ATV"). All ATVs shall be confiscated by 333 Music + Arts Festival or removed from the Venue. Vendor shall be solely responsible for any towing, storage, and other charges associated and resulting from ATV removal.

  24. Vendor shall be bound by and comply with, at Vendor's own cost and expense, all applicable national, state, city municipal law codes and governmental regulations or other authority having jurisdiction over the Exhibition, the Venue or the Event, together with rules and regulations of the owners and/or operators of the Venue in which the Event is being held. Vendors shall be bound by and comply with, at Vendor's sole cost and expense, all applicable copyright and trademark laws and regulations that may affect Vendor's use and occupancy of the Booth Space.

  25. Vendors will load in, and shall be completely set up and ready for operation, depending on assigned booth location in venue, in accordance to the Contract Agreement between 333 Music + Arts Festival and Vendor.

  26. Booth closures during Event must be pre-approved by 333 Music + Arts Festival Vendor Coordinator.

  27. Vendor shall not remove or break down their Booth Space or otherwise discontinue or interrupt the Exhibition until June 5th, 2022 at 8:00am regardless of placement/location.

  28. If operating a food truck, Vendor may not move food truck once placed, from the time of placement until June 5th, 2022 at 8:00am, unless otherwise pre-approved by 333 Music + Arts Festival Vendor Coordinator in writing.

  29. 333 Music + Arts Festival is not responsible for payment or fulfillment of any product or services ordered or purchased by Vendor.

  30. 333 Music + Arts Festival will not accept deliveries at the site for any reason unless otherwise agreed to in writing by 333 Music + Arts Festival Vendor Coordinator prior to the delivery. Vendor agrees to comply with 333 Music + Arts Festival shipping guidelines and understands that all shipments are at Vendor's own cost and risk. Festival shipping information will be provided prior to Event. Vendor is responsible for picking up all deliveries.

  31. Vehicle operation, travel and movement is prohibited in the concert area of the Venue once the gates open to the public and will be enforced until 333 Music + Arts Festival Vendor Coordinator deems it safe after each day’s events have concluded.

  32. Vendor shall not contract with any other festival that is geographically closer than two hundred (200) miles of the Event location within a timeframe of thirty (30) days before and fifteen (15) days after the Events. Exceptions to the radius exclusion may be granted by 333 Music + Arts Festival in sole and absolute discretion.

  33. Vendor shall have insurance coverage for all days on-site at the Event. This must be presented prior to or upon entry check-in to 333 Music + Arts Festival.

  34. Upon submission of Booth Fee, Vendor agrees to provide a list of any and all employees, personnel and agents that will be involved in the Exhibition. 333 Music + Arts Festival reserves the right, at its sole and absolute discretion, with or without cause, to prohibit entry to, and remove from the Event any and all of Vendors employees, personnel and agents for any reason whatsoever.

  35. Vendor cancelations must be received in writing by the 333 Music + Arts Festival Vendor Coordinator. Vendor may cancel this Agreement (31) thirty-one days or more prior to load in for full Booth Fee refund. If Vendor cancels between (30) thirty and (15) fifteen days before load in, Vendor will be refunded (50 %) fifty percent of Booth Fee. Booth Fees are non-refundable and non-transferable (14) fourteen days or less prior to load in. Load in is scheduled to begin on June 2nd, 2022.

COVID-19 NOTICE:

You understand that the event for which you are applying to work shall be presented in accordance with applicable public health requirements as of the date of such event; such requirements may include, without limitation, changes to capacity, attendance procedures and other protective measures.  

WARNING: COVID-19 is an extremely contagious disease that can lead to severe illness and death.  There is an inherent and elevated risk of exposure to COVID-19 in any public place or place where people are present and there is no guarantee, express or implied, that you will not be exposed to COVID-19 at the event.  

 

VENDOR PROMISE & HEALTH ACKNOWLEDGEMENT:

You agree to follow event policies (including health and safety policies) and posted instructions while at the event.  According to the CDC, older adults and people of all ages with serious underlying medical conditions may be at higher risk of death or severe illness from COVID-19.  You should evaluate your risk in determining whether to attend the event.  By entering the venue/event, you voluntarily assume all risks related to exposure to COVID-19 and confirm that you will adhere to local quarantine requirements and the CDC quarantine guidelines, available at https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/quarantine.html.

By checking the box below, you confirm that you have read, understand and agree to all of the 2022 333 Music + Arts Festival rules and requirements.  You also represent and warrant that (a) you have the full right and authority on behalf of your company to submit this application, (b) you have filled it out completely and accurately, (c) you are available for the dates as outlined in this application and (d) if selected, you intend to participate as a vendor at the 333 Music + Arts Festival.

Thank you for your interest in 333 Music + Arts Festival 2022

If your Vendor application is accepted,

you will receive an acceptance email from the 333 Music + Arts Festival Vendor Coordinator confirming your acceptance.

Please email any additional questions to drake@333recordlabel.biz

Thank you for applying for 333 Music + Arts Festival 2022.

If selected, we will be in touch soon!